Collierville Schools Board Work Session for July. Rescheduled from July 12.

Chairman Hansen absent (vacation). Mr Vaughan chairing the meeting.

June Financial Statements.

New policy for sponsorships and naming rights. Provides some safeguards for the district around sponsorships and naming of facilities.

Policy on transcript alterations – TSBA/Legislation related – changes must be supported by proper documentation.

Policy on application and employment – updates to support state law related to background checks and an annual review for abuse convictions.

Policy on background investigations – additional update since last month to support state law updates. This includes certain types of vounteers.

Policy on qualifications and duties of director of schools (superintendent).

Policy on medication updated.

Budget updates to close out past school year expenditures. Interesting to note: only 2.8% of revenues (less than $2.5M) are coming from the town of Collierville. Rest comes from county and state.

School nutrition resulted in net proceeds of $65k for the year (~3%).

Chairman and Superintendent Updates deferred to Business meeting (6:30pm same day).

Mention of town surveying new water meter applicants for reason to move to Collierville – appears to be 50% that list schools.

 

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Business Meeting.

Special Recognition presented by Mr Jeff Robbins: Natalie Estes, National Champion at the NSDA National Speech and Debate Tournament.

No public comments.

Approval of agenda (policy review items B through E added to consent agenda), approval of consent agenda, June minutes, June Financial Statements.

(Vice) Chairman’s update

  • Busy time this summer with the work on three schools. Kudos to staff and leadership.
  • Athletic fields will be finished with minor delay due to construction priorities for academics and some late weather challenges.

Superintendent’s update

  • West Collierville and Schilling remodels winding down.
  • Teachers report next week.
  • Signage going up, furniture being moved in.
  • Incredible extra effort by all support staff.
  • CHS 11605 has temporary certificate of occupancy to allow employees only access without required protection. Athletic facilities still active construction zone.
  • When full certificate of occupancy is issued, a ribbon cutting will be hosted which will be open to the public. Event planning for this is under way.
  • There will be additional opportunities to view/tour the high school after the formal ribbon cutting.
  • Football and soccer will begin their season at the old fields for the first month.
  • Town of Collierville is installing temporary traffic signals on Shelby/Byhalia and Shelby/Sycamore.
  • New Teachers will start orientation Monday July 30 at the Highpoint church facility.
  • Student Services is getting new student registrations, and is collecting out of district tuition payments.

Additional Vice Chairman comments:

While academic facilities will be finished and safe, there will be additional work to be completed on the grounds for some time to come.

Business Items:

Sponsorship and Naming Rights Policy. Mostly athletics and major public rooms. Various safeguards in place to prioritize the reputation of Collierville Schools. Tied into Partners in Education program with the Collierville Chamber of Commerce. This policy is separate from the facility naming policy that is in place. Approved.

Medicines Policy. Update to policy to align with updated state legislation. Administration of certain medications. Approved.

Final budget updates to close out the 2017-2018 school year. Approved through five separate resolutions.

Note: Collierville Schools has grown from $60M to almost $80M since its inception. Close to 1000 employees.

Meeting Adjourned.