Summary of Collierville Schools Board Work Session. Central Office Conference room. Full board present, as well as various staff.

Staff items:

  • Superintendent Contract – 2 year extension through 2020. Mr Aitken is declaring that to be the end of the road, but ‘things change.’
  • Superintendent Evaluation process – feedback due back to Mr Marshall by Monday.

Desire to have a board retreat in the near future

Policy updates:

  • Background Investigations – minor update on policy wording. Looking at July 1 mandate from the state to have all staff undergo background review every 5 years.
  • New policy on file transfers and recommendations. Needed to address new federal legislation.
  • Attendance. New rules around progressive truancy intervention plans effective July 1. Question from Mr Vaughan about prevalence of truancy in the district. Not highly common, but does happen regularly with a small group of the same students.
  • Alternative school. Updates based on department of education changes in regulation.
  • Medicines. Adding the requirement that prescribing doctor must be Tennessee based, and adding specific language around specific consideration for various specific health issues.

Review of May financial statements. Numbers look good as the year closes out. Will have final amendment soon to close out the FY. Year-end school nutrition $113,000 year end surplus.

2018-2019 nutrition budget update. Contracting of food services at the high school (only), which will move the nutrition budget categories around, and updates the expected funding numbers based on bids under consideration.

2018-2019 general funds budget update. Related to maintenance staff – great results from bringing function in house.

Review of 2018-2019 CIP Budget. Spend and allocation of construction and related costs.
2018-2019 discretionary budget – grants based income. Will be updated as the year progresses. Includes Safe Schools grant, which Dr Kelley is submitting the grant request for. Hoping for doubling of funds currently allocated. Board will want a review of security plans soon. Current safe schools grant funds Shelby County SRO. New HS will have two CPD and at least one Sheriff SRO.

Review of School Nutrition RFP. Currently undergoing state review of proposed plans. Once approved, it will be presented to the board. This would outsource CHS nutrition only.

FY19 IDEA/ESEA Application – formal process to obtain (annual) funding – includes the temporary higher Title I funding.

2018-2019 Apple Lease. Change in payment flow for Apple lease to allow direct payment to Apple by school system.

2018-2019 School Fees. Progress in management of student activity funds, etc.

  • Elementary fee is request for $25 to cover year. 5th graders will be asked to pay $50 device fee for take-home of iPads. Multiple students in school will lower second and subsequent fees to $25, with a total cap of $100 per family. Shift to self-insurance this year.
  • Middle School Fees will also have device fee with multiple student tiers. Basic fees are requested by grade to cover all year. $25 instructional, $20 PE. Course fees for various musical programs ranging $25-125. Optional activities will incur funds to participate, which will stay in control of school personnel. Booster clubs are receiving significantly increased scrutiny, but are not required to have board approval for funding.
  • High School has more variation and complexity even than middle schools. Some items are required, such as AP exam fees, graduation fee, parking fee (lower rate, more spots available (everyone that wants a spot will have a spot)). Still working through individual course fees to eliminate those that are no longer needed.
  • Full detail will be available at board business meeting.

Schilling Farms Elementary playgrounds bids review. To be installed this summer. K-2 and 3-5.

Five Year Capital Improvement Plan.

Side comment #1: ribbon cutting is expected before August 8, probably before end of July.

Side comment #2: there is a need to better manage the outside transfers.

Superintendent Update

  • Meetings with commissioner and superintendents; looking at different vendor for testing vendor, improvements of current process with current vendor, need to have a year-end measurement, and online testing is the answer for the future. Upcoming year will have logistical improvements.
  • 3-8 math, English, social studies will be paper and pencil, science field test will be online; high school will be online. Released by State DOE today.
  • Moving of content between buildings is completed. Lots of work on CHS site, WCMS and SFES sites.

Chairman Update

  • Governor at Chamber of Commerce was great interaction with School District
  • Certificate of Occupancy in first half of July is reasonably possible

Meeting adjourned.