Working session preceding the regular business meeting.

Moving audit report to working session.

December 2016 financial statements – will be reviewed and approved in the business meeting.

Mutual agreement to terminate shared services.

Purpose is to formally end the initial 3-year ILAs so new agreements can be built for those municipalities to engage in new shared services as desired. New ILAs will be set for one-year durations. Cost models: when it is 2-3 schools will split in equal parts; when 5 school systems, the cost will be prorated according to attendance.

Collierville, Bartlett and Arlington are hosting various shared services.

CTE and Energy Management will continue from Arlington.

Powerschool and APEX systems: Arlington, Bartlett and Collierville will continue together; other districts are moving to a new system called Skyward.

Nutrition: Bartlett and Collierville will continue together.

Transportation software and: all will continue except Millington for software. Durham has one year remaining on 4-year contract for transportation.

Phones and Network: districts will mostly be on their own.

Planning, Purchasing and Payroll functions will be shared by Arlington, Bartlett and Collierville.

Benefits: Arlington, Bartlett and Collierville will continue to share, the health trust still to be determined.

Vaughan: will these shifts cost more? Aitken: should be near-neutral in cost, and allow a bit more focus for the staff involved.

Shared Services were the right choice when starting all the districts, to ensure continuity and stability. Bartlett and Collierville together are big enough to sustain most of these between the two of them.

Audit report update – Mark Nicholas from Dixon Hughes Goodman. “Very good audit” and things were in great shape: no significant issues found, no adjustments. Overall audit, federal funds audit and each school’s internal fund operations. No major findings. “On low end of minor findings.” Audit does not yet cover the high school construction – not in the audited period yet.

Day on the Hill is next week in Nashville.

Meeting Adjourned – transition to business meeting.

 

Business meeting – full quorum.

Special Recognitions:

  • At Tara Oaks – Garrett Andrew Helms Professional Development Center in honor of this special student who passed away last year from cancer. All are welcome at TOE, 4:30-6pm Wednesday Feb 15 open house/dedication.
  • Crosswind Elementary spotlight. Students taking turn to state what they are involved in and why they love Crosswind, followed by a performance of the Crosswind school song.
  • Financial secretaries of each of the schools – in recognition of the work they do, and the proof of a job done well done in the audit results.

No public comments.

Approval of agenda, minutes and December financial statements.

Chairman’s report:

  • Strategic Goals review; great year for Collierville schools and recognition for academic, performing arts, and sports accomplishments.
  • New High School progress is amazing. Brick starting to appear on walls already.
  • Digital Learning rollout has exceeded expectations.

Superintendent’s Report:

  • Thanks to the tech team for smooth rollout/deployment.
  • Spring Break March 13-17, Board Meeting will be the following week (3/21).
  • High School basketball teams, both coaches recognized by district peers, both teams hosting district games.
  • District Learning Day last Friday was very successful.
  • BMA last night approved phase 1 of office renovation, which will include tear down of the annex, as well as roofing and HVAC work
  • March 2 Literacy Night at Collierville Middle
  • Non-resident transfer applications will start Friday, but will be limited to Tara Oaks only, and siblings, due to limited space.
  • Budget for next year is in progress. State Budget has teacher salary, ELL, CTE increases. Geographical $ is being lowered, but Collierville Schools should see some growth $.
  • High School site progressing well. Roofs and brick going up.
  • In the next couple of weeks there will be meeting with the phase 3 design team to determine the guaranteed price.
  • Rezoning committee meetings under way to determine future attendance zones and converting buildings (old high school). Instructed two different paths (and think of others): 5 elementary and 3 middle or 6 elementary and 2 middle schools. Recommendation to board projected by end of April to determine the model to implement, including the budget impact and starting a principal hire. The zone attendances will be proposed in the fall. Almost guaranteed to impact every school in the district with attendance zone updates.

Approval of mutual agreement to terminate shared services (see details above).

Meeting Adjourned.