Working session to review the construction management agreement. Full board attendance.

General discussion around the process and procedures to get the construction efforts into full gear.

FlintCo and Linkous in attendance, as well as Fleming and Renaissance Group.

Mike Marshall, board attorney, presenting:

Board now owns the property.

CM agreement subject to final ‘guaranteed maximum price’ amendment, due in early spring.

High level overview: cements terms and conditions for FlintCo and Linkous. Puts construction management team in charge of the effort.

KV: boilerplate document used with supplemental conditions. This is not a unique document to start with, and it was then supplemented for CS.

Fleming: amount of work completed in past 12 months is unprecedented. 30% design plan detail completed. CM will review and provide feedback against budget. Should be noted the CM companies have already spent countless hours on the project.

Hybrid steel frame (all but classrooms) and load bearing concrete (classrooms) for building.

Construction will take 2 years from start to finish. Must be done by May 2018.

Geothermal vs traditional HVAC – investment for geothermal is much too high, and state-mandated restrictions because of the aquifer.

KV: must ensure decisions are not made without board input. Design team is making assumptions around what the board wants without timely board input. Must build in a mechanism to get input. Community’s ownership in the building. How to make steps more visible. Staff will develop additional ways to raise visibility and solicit input.

As part of road improvements, the town may be shutting down Shelby drive in front of the construction site – only access from Sycamore. This will also add security to the construction site.

Up next: business meeting. Supporting documents are linked here.

Significant crowd with Bailey Station Elementary’s presentation of some of their choirs.

Chair report:

  • New CA reporter assigned to Collierville
  • Board field trip to Huntsville to view blended learning at a school system – 1 on 1 technology in place
  • Moving forward with partnership in education with Chamber of Commerce. Not just financial, but also mentoring, internships, community involvement with schools, etc
  • Executed land purchase – approximately 150 acres, which sounds like a lot, but will be well used. Terrific opportunity to have that land. High School project moving forward.

Superintendent report:

  • Collierville High SGA recognition for Angel Tree effort
  • InfoSnap for online registration. Same system as Bartlett this year
  • Calendar for next year
  • Audit report nearing completion
  • Administrative review of nutrition services – by state
  • Strategic compensation study partnering with Bartlett – will ensure financial sustainability
  • Rezoning committee resuming in January. Early spring for any recommended changes
  • Digital Learning Committee starting
  • School board liaison for schools – voted on by faculty

Officer elections for school board – first meeting in December. Chair and Vice Chair. Cox: nomination of Mark Hansen to continue to serve in chairman position. Approved. Cox nomination of Kevin Vaughan to continue in Vice Chair. Approved.

Policy update on board meetings to more liberally allow photography and recording of board meetings. No reason to restrict, and meetings already on public access channel thanks to CHS TV.

CM agreement discussion prior to approval. Highlights purpose of agreement to be voted on. Introduced firm representatives present.

Approved.

Meeting Adjourned.